Logistics Operations Coordinator
REPORTS TO: DCO Operations Supervisor FLSA: Non-Exempt
- Manage the Operations distribution room
- Monitor and plan weekly shipping logistics for the Distribution Administrative Assistant
- Monitor and approve all inventory purchase orders
- Identify innovative and cost-effective procurement strategies
- Preparation of data for negotiations of carrier services, equipment supplies and all vendors to negotiate advantageous terms
- Identify cost reduction opportunities through data driven reports
- Maintain strong and ethical relationships with transit companies, supply vendors and clients.
- Create distribution and procurement standard operating procedures
- Create and evaluate departmental and athlete surveys and report and analyze findings
- Lead and facilitate the DCO Committee, including organizing meetings, creating agendas and working with DCO Committee members
- Develop and update project plans for DCO engagement initiatives, including DCO Dollar Program, DCO Newsletter, and material showcasing the exceptional of our DCOs
- Coordinate and facilitate DCO Conference Calls, including, domestic and international DCOs
- Plan the logistics of USADA’s bi-annual DCO Conferences, including theme, travel logistics, constructing conference agenda, and facilitating internal working group
- Responsible for overseeing the Distribution Administrative Assistant, to include assisting in the hiring process, onboarding, coaching, performance management, time off/payroll approvals, etc.
- Provide prompt and superior quality customer services to DCOs, and Sample Collection personnel by answering calls and emails
- Provide general support to USADA DCOs
- Maintain confidentiality at all times
- Recommend necessary updates and revisions to USADA protocol and procedures as related to Doping Control
- Projects and other duties as assigned
- Minimum of 2 years of relevant work experience in managing supply chain operations, strongly preferred
- BS/BA degree in Procurement and Supply Chain Management, Business Administration, or other applicable field preferred; or equivalent applicable experience(Preferred but not required)
- Excellent oral and written communication skills
- Excellent interpersonal skills
- Values Diversity, Equity and Inclusion among internal and external parties
- Ability to multitask and to work accurately under pressure
- Excellent organizational skills
- Demonstrated ability to meet deadlines
- Ability to work flexible hours and travel as needed
- Moderate proficiency in Microsoft Office to include Word, Excel, Outlook, Teams, etc.
- Physical requirements: Standing, crouching, lifting, pushing/pulling, up to 50% of the day, on a regular basis. Must be able to lift 25 lbs on a regular basis and up to 50 lbs periodically.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
The U.S. Anti-Doping Agency (USADA) is recognized as the national anti-doping organization for Olympic, Paralympic, Pan American and Parapan American sport in the United States. The recognition tasks USADA with drug-testing and results management responsibilities for these athletes, however USADA is equally dedicated to preserving the integrity of sport through research initiatives and educational programs that inspire a commitment to true sport in the next generation of athletes.
Internationally, USADA is at the forefront of the anti-doping movement, considered the gold standard in many areas of anti-doping program management. In addition, our employees are held to the same high standards exhibited by athletes who fully embrace true sport: Integrity, Respect, Teamwork, Responsibility, and Courage.
Employees at USADA hold positions in areas including: sport testing, elite-athlete education, drug reference resources, science & research, legal affairs, outreach education (TrueSport), communications, business affairs & finance, and information technology. USADA additionally employs approximately 50 doping control officers stationed throughout the country responsible for collecting athletes’ samples.
USADA’s office is located near the Rocky Mountain foothills of northwest Colorado Springs, Colorado, a city that is home to the United States Olympic & Paralympic Committee and numerous Olympic and Paralympic sport national governing bodies.
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